Executive Assistant

US-TX-Austin
ID
2017-1614
Category
Executive

Overview

Planview is seeking a highly-organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our CEO, CFO and EVP of Sales, along with coordination across executive team – reporting to the CFO.  The right candidate will be adaptable in our changing work environment, have excellent interpersonal skills, and the ability to work well with all levels of management and staff.

Responsibilities

Responsibilities:

  • Manage and coordinate calendars and schedule of meetings, events, and travel for executives
  • Managing high-level projects for executive team including day to day management of business initiatives, requiring strong understanding of the business and team agendas
  • Maintain meeting notes and minutes; prepare documentation and presentations for meetings, including Board of Director meetings
  • Arrange and prepare email correspondence and other communications while replying in a prompt manner on behalf of executives
  • Prioritize conflicting needs; handle matters expeditiously; proactively engage and see projects through to successful completion within strict deadlines
  • Manage expense reporting, including receipts and preparing, checking, and submitting expense reports
  • Maintain confidentiality and discretion in all interactions, externally and internally
  • Employ an energetic and positive, can-do attitude while understanding the organizations values and ethics

Qualifications

Qualifications:

  • Bachelor’s degree strongly preferred
  • 8+ years of administrative support experience and at least 3 years of executive support in a fast-paced environment
  • Strong attention to detail, follow-up and excellent organizational skills
  • Demonstrated ability to treat sensitive/confidential information with appropriate discretion
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • Strong ability to manage multiple priorities and projects in a fast paced, changing work environment
  • Highly proficient in MS Office programs, specifically PowerPoint

Great Benefits and Fun Perks

  • We offer highly competitive benefits packages for every lifestyle.
  • No one likes working in a box, right? That’s why we’ve built some fun, open work environments with optional standing desks, game rooms, unlimited snacks, soft drinks, and gourmet coffee machines. Oh, and a tasty cereal bar and fresh fruit to get your day going!
  • We believe in regular fun office events and monthly happy hours!
  • We offer weekly onsite yoga classes, chiropractor visits and car wash services.
  • We’re in a brand new office building with garage parking and shaded courtyards with outdoor gas grills and seating, just in case you want to grab some sun during lunch.
  • We host daily food trucks!
  • And because we believe in community involvement, we’re also active participants of a variety of causes, including a Planview MS150 riding team, Heartwalk, Central Texas Food Bank, Salvation Army Angel Tree and more!

Planview is an Equal Opportunity/Affirmative Action Employer

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